Registration FAQs

I am having trouble getting started with the online registration.

Please visit the HCV 2015 registration webpage:

Click on the “Register” button.  Select your registration type from the three options avalaible. Click “Next” to continue your registration on the next page. Instructions on the top of each page will guide you through the process.

How can I obtain a Letter of Invitation for my visa application?

If you require an invitation letter for visa purposes please contact including a scanned copy of your passport, your full name and host institution.

What is included in the Symposium registration fee?

Symposium registration provides access to Symposium materials, official Symposium scientific sessions, scheduled meal functions (not including the optional Gala Dinner, HCV 2015 Party or the River Boat Tour), as well as the Welcoming Get Together.

Who qualifies for Student registration? 

Registrants who are enrolled in an undergraduate or graduate program at an academic institution qualify for student rates registration.  

Who qualifies for Academic registration?

Registrants who are employed by a university, college, research institution or government agency qualify for this registration type. 

I would like to reserve a hotel room in Strasbourg, close to the Symposium venue. Which hotel should I contact?

The Symposium will take place at the Palais de la Musique et des Congrès - PMC, Place de Bordeaux, 67000, Strasbourg. HCV 2015 has negotiated special discounted rates. Please click here to view these rates.

Symposium Registration Cancellation Policy

Exceptional requests for a refund due to extenuating circumstances must be addressed to 

How can I obtain a Certificate of Attendance?

A Certificate of Attendance will be available in your Symposium Abstract Handbook.

I have some dietary restrictions, how do I inform the Congress Planners?

You will be able to enter any dietary restrictions information during the registration process.  

For any queries regarding your registration please contact